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BIR Releases Clarifications on the Removal of the Five-Year Validity Period on Receipts/Invoices
On 27 June 2022, the Bureau of Internal Revenue (“BIR”) released Revenue Regulations No. 6-2022 (“RR 6-2022”) which removed the five (5)-year validity period for receipts/invoices. In line with this, the BIR released, on 30 August 2022, Revenue Memorandum Circular No. 123-2022 (“RMC 123-2022”) which provides clarifications regarding the provisions of RR 6-2022.
Based on RMC 123-2022, RR 6-2022 took effect on 16 July 2022 and applies to all taxpayers who are or will be using Principal and Supplementary Receipts/Invoices or those taxpayers with or who will apply for any of the following: (i) Authority to Print (“ATP”), (ii) Registration of Computerized Accounting System (“CAS”)/Computerized Books of Accounts and/or its Components; and (iii) Permit to Use Cash Register Machines (“CRM”)/Point-of-Sale (“POS”) Machines and Other Sale Receipting Software.
All receipts/invoices which have expired on or before 15 July 2022 are no longer valid for use. The following was provided for guidance of the public:
Date of ATP | Unused Receipts/Invoices as of Expiry Date | |
Date of Issue | “Valid Until” as reflected in ATP/Receipts/Invoices | Can they still be issues? (Yes/No) |
On or before 16 July 2017 | On or before 15 July 2022 | No |
17 July 2017 onwards | 16 July 2022 onwards | Yes |
For printed receipts/invoices with existing ATP expiring on or after 16 July 2022, the phrase “THIS INVOICE/RECEIPT SHALL BE VALID FOR FIVE (5) YEARS FROM THE DATE OF THE ATP” and the “Validity Period” shall be disregarded.
There shall be no penalty for taxpayers with ATP expiring on or before 15 July 2022, who failed to apply for a subsequent ATP later than the sixty (60)-day mandatory period prior to the expiration.
Taxpayer-users with registered PTU CRM/POS Machines/CAS must reconfigure their CRM/POS Machines/CAS to remove the phrases “THIS INVOICE/RECEIPT SHALL BE VALID FOR FIVE (5) YEARS FROM THE DATE OF THE PERMIT TO USE”, “THIS INVOICE/RECEIPT SHALL BE VALID FOR FIVE (5) YEARS FROM THE DATE OF THE ACKNOWLEDGMENT CERTIFICATE” and “Valid Until (mm/dd/yy).” These reconfigurations need not be reported to their respective RDOs. The CRM/POS Machines and/or CAS, and other machines generating receipts/invoices must be reconfigured on or before 31 December 2022.